Procurement Coordinator

Are you ready to be the organizational heartbeat of a high-energy purchasing team at the iconic Hard Rock Hotel & Casino? We're searching for a detail-oriented and proactive Procurement Coordinator to provide essential administrative and clerical support.

In this crucial role, you'll be the master of documentation and communication, responsible for preparing potential bidder lists, bid analyses, and purchase orders, while ensuring all records—paper and electronic—are impeccably organized. You'll work closely with vendors to track orders, coordinate meetings and take notes, and play a key part in resolving voucher and invoice issues.

If you thrive on keeping things running smoothly, from ordering supplies and maintaining equipment to assisting with special financial reports and greeting visitors, this is your chance to contribute to the thrilling operation of a world-class entertainment destination.

Join us and help keep the rhythm of the Hard Rock rocking!

• Prepare potential bidder lists, bid analyses, and purchase order documentation, and disseminate correspondences and bids.
• Obtain vendor order acknowledgments and accurately record them in the financial software.
• Coordinate meetings, take notes, and disseminate them as needed.
• Greet visitors, gather information, and route them to the appropriate buyer for follow-up.
• Obtain proof of performance, completion of services, and customer pickup for items not processed through the warehouse.
• Resolve voucher exceptions and invoices on hold, coordinating with accounts payable for resolution.
• Generate marketing booklets for buyers and marketing personnel.
• Order supplies and maintain all office equipment for the purchasing department.
• Support business cards and forms, including ordering and maintaining inventory.
• Distribute mail within the purchasing department.
• Assist with special assignments, including financial software query reports.
• Perform other job-related duties as assigned.

• A High School Diploma or General Education Degree (GED) is required, along with six months of related experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office products.
• Knowledge of purchasing processes and procedures.
• Basic data entry skills.
• Excellent written and verbal communication skills.
• Ability to perform multiple tasks effectively in a timely manner.

Do you like jobs that rock? Are you fun and highly motivated? Do you like to take on team-based challenges and deliver high-quality work? If so, then you may be a great candidate for our Hard Rock Hotel & Casino Tulsa team!