Are you an experienced Administrative Assistant looking for a stable, rewarding opportunity with a company that values your skills? Eads Cooling Solutions is seeking a Maintenance Coordinator to join our team, where safety, efficiency, and excellent customer service are our top priorities. If you're passionate about your career and want to be part of a company that cares about its people, this is the job for you!

ABOUT THE ROLE

Provides administrative support to the Maintenance Supervisor and team by managing work orders, maintenance records, scheduling, inventory tracking, and reporting. Ensures accurate documentation, supports compliance and safety requirements, and assists with coordination across departments to maintain efficient maintenance operations.

YOUR RESPONSIBILITIES

• Provide administrative support to the Maintenance Supervisor and maintenance team.
• Prepare and type maintenance reports and internal communications.
• Maintain organized filing systems (digital and physical) for maintenance records.
• Handle incoming and outgoing correspondence related to maintenance operations.
• Create, update, and track preventive and corrective maintenance work orders.
• Maintain maintenance logs for production machinery and utilities.
• Record machine breakdown details and ensure proper documentation.
• Maintain equipment history files, service records, and warranty documents.
• Schedule preventive maintenance activities for air cooler manufacturing equipment.
• Coordinate maintenance activities with production, quality control, and warehouse departments.
• Arrange appointments with external vendors and service providers.
• Track maintenance timelines and follow up on pending tasks
• Maintain records of spare parts inventory for motors, pumps, cooling pads, fans, and electrical components.
• Coordinate with the purchasing department for spare parts procurement.
• Monitor minimum stock levels and report shortages.
• Track tool issuance and returns.
• Prepare daily, weekly, and monthly maintenance performance reports.
• Update KPIs such as machine downtime, breakdown frequency, and maintenance costs.
• Maintain data for audits and compliance inspections.
• Assist in preparing maintenance budgets and cost tracking reports.
• Maintain safety records related to maintenance activities.
• Ensure maintenance documentation complies with company policies and industry standards.
• Keep records of safety training, equipment certifications, and inspection reports.
• Manage office supplies for the maintenance department.
• Maintain attendance and overtime records for maintenance staff.
• Perform other clerical duties as assigned by the Maintenance Supervisor.

WHAT WE’RE LOOKING FOR

• 1-2 years of administrative assistant experience
• Microsoft Suite proficiency
• Must have a valid Driver’s License
• High school diploma or equivalent
• Written and verbal communication skills
• Attention to detail

WHY JOIN EADS?

• Great Benefits: Medical, Dental, Vision, Life Insurance, STD/LTD, and Flexible Spending Account. We also offer Paid Time Off and Holiday Pay.
• Positive Work Environment: Join a supportive team that values safety and efficiency.
• Opportunities for Growth: As we continue to expand, we offer career growth and development opportunities within the company.