The Procurement Coordinator is responsible for providing comprehensive administrative and clerical support to the purchasing department. This includes maintaining files and documentation, preparing reports and correspondence, and coordinating meetings. The role involves working closely with team members and vendors to ensure efficient purchasing processes and accurate record-keeping. The coordinator will handle tasks from preparing bid documents to resolving invoice issues, serving as a key point of contact for internal and external stakeholders.

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Cherokee Nation Entertainment is one of the largest and most successful tribal businesses in the country. As the retail, gaming and entertainment entity of the Cherokee Nation, it owns and operates a variety of restaurants, entertainment venues, retail shops, fuel/convenience stores, golf courses, hotels, a horse racing track and an RV campground. As the brand continues to expand its offerings and footprint, CNE remains dedicated to the well-being of the Cherokee Nation and the communities that it calls home.

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The Procurement Coordinator plays a vital role in supporting the purchasing department’s daily operations. This position ensures smooth and efficient workflows by managing documentation, coordinating communication, and assisting with purchasing processes from start to finish. The ideal candidate is highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-paced environment.

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• A High School Diploma or GED is required, along with a minimum of six months of related experience in an administrative or purchasing role.
• Proficiency in Microsoft Office products is essential for this position.
• Basic data entry skills and knowledge of purchasing processes and procedures are a must.
• Excellent written and verbal communication skills are required to effectively interact with vendors and team members.
• The ability to perform multiple tasks effectively in a fast-paced environment is crucial.
• A valid driver's license must be maintained throughout employment.

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• Prepare and disseminate bid lists, bid analyses, purchase order documents, and other related correspondence.
• Maintain and organize paper and electronic files, records, and documentation for the purchasing department.
• Coordinate and schedule meetings, take notes, and distribute them to relevant parties.
• Process and resolve invoice exceptions and holds in coordination with the accounts payable department.
• Support departmental needs by ordering supplies, maintaining office equipment, and managing business card and forms inventory.
• Interact with vendors to obtain order acknowledgments and ensure proof of performance on items not received through the warehouse.
• Perform data entry and assist with special assignments, including generating financial software query reports.
• Provide general support to the purchasing department, including greeting visitors, routing mail, and assisting buyers as needed.