Job Posting Title

HR Assistant I

Agency

650 DEPARTMENT OF VETERANS AFFAIRS

Supervisory Organization

Sallisaw Veterans Home

Job Posting End Date (Continuous if Blank)

September 17, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

HR Assistant I $36,800.80 annually ($17.69 hourly)

Biweekly benefit allowance for 2025 as follow:

Health, Dental, Vision, Disability, Life Insurance, Supplemental Life Insurance, Dependent Life Insurance, Flexible Spending and Daycare Account

Employee only $376.79
Employee & Spouse $687.62
Employee, Spouse & Child $820.98
Employee, Spouse & Children $913.92
Employee & Child $510.15
Employee & Children $603.09

Retirement:

Pathfinder is a 401K with 3 plan choices:

Standard: 4.5% we put in 6%
High: 7% we put in 7%
Customized –You have the opportunity to put in any amount over 4.5% or 7%. We put in 6% for anything less than 7% and 7% for anything above 7%.

You vest 20% each year.
1 year – 20% vested
2 years – 40% vested
3 years – 60% vested
4 years – 80% vested
5 years – 100% vested.

Longevity bonus:

Longevity begins after 2 years. You receive your first longevity payment in the pay period of your 2nd anniversary date.

Longevity will increase every 2 years: $250.00
At least 4 years but less than 6 years $426.00
At least 6 years but less than 8 years $626.00
At least 8 years but less than 10 years $850.00
At least 10 years but less than 12 years $1,062.00
At least 12 years but less than 14 years $1,250.00
At least 14 years but less than 16 years $1,500.00
At least 16 years but less than 18 years $1,688.00
At least 18 years but less than 20 years $1,900.00
At least 20 years $2,000.00
(For each additional 2 years of service after the 20 years, an additional $200 shall be added to the account stated for 20 years of service.)

Paid time off:

Annual leave:
• 1-5 years – 15 days a year possible – 4.62 hours biweekly (based on hours worked 0.057692 per minute)
• 5-10 years – 18 days a year possible – 5.54 hours biweekly (based on hours worked 0.069231 per minute)
• 10-20 years – 20 days per year possible – 6.15 hours biweekly (based on hours worked 0.076923 per minute)
• 20 years plus – 25 days per year possible – 7.69 hours biweekly (based on hours worked 0.096154 per minute)

Sick leave: 15 days a year possible – 4.62 hours biweekly (based on hours worked 0.057692 per minute)

Maximum accruals and payouts:

0 to 5 years Maximum accruals 360 hours Maximum payout 240 hours
5 to 10 years Maximum accruals 784 hours Maximum payout 640 hours
10 to 20 years Maximum accruals 800 hours Maximum payout 640 hours
Over 20 years Maximum accruals 840 hours Maximum payout 640 hours

Holiday leave:

11 holidays accrued yearly to use within 6 months after accrual date.

Admin Weather leave:

All ODVA employees are considered essential personnel. ODVA employees are required to work during inclement weather. You will accrue up to 8 hours per day or 32 hours total of admin leave if you are working during inclement weather to use within the 6 months from the date of accrual.

Military Leave:

Military leave with pay is limited to thirty (30) days, specifically two hundred forty (240) hours of pay within a federal fiscal year, beginning October 1 and ending September 30. The employee must furnish the Appointing Authority the appropriate “military orders” which instructs the employee to report for active duty.

Job Description

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for performing a variety of specialized technical human resources management duties in a personnel or human resources management unit of a state agency or institution.

Typical Functions

• Prepares, processes or reviews a variety of personnel transaction forms concerning vacancy positions, applicant lists, individual appointments, status changes, transfers, promotions, demotions, salary changes, grade changes, terminations, retirement and insurance deductions and payments, deferred compensation, charitable contributions and other payroll deductions; prepares and processes applications; maintains applicant tracking system; contacts applicants to clarify information; prepares and processes forms concerning the allocation of positions and the establishment, revision and deletion of classes.
• Requests/prints the certification of eligibles for employment; contacts candidates to determine availability and conducts preliminary interviews; arranges for interviews with the appointing authority and/or other agency personnel; notifies the Merit System office of action taken.
• Explains laws, rules and regulations pertaining to personnel transactions; contacts proper authority for interpretation of the laws, rules and regulations pertaining to the more complex transactions.
• Prepares and maintains salary and payroll data, vacancy posting records, individual personnel records, including training and work histories, time and leave reports, service appraisals and correspondence; compiles data and prepares reports as directed; maintains confidential records and filing systems; conducts testing for applicants for merit system positions.
• Assists agency employees by interpreting and explaining employee benefit plans, processing changes in plan coverage and assisting with employee problems through provider agencies; oversees the COBRA insurance program for departing employees and eligible dependents of current employees; processes retirement forms including vesting and withdrawal options for departing employees; processes workers’ compensation injury claim forms.
• Prepares routine correspondence and forms; may type a variety of materials; enters appropriate information into the computer system.

Level Descriptor

This job family consists of one level and incumbent employees are responsible for performing all functions related to the position to which assigned.

Education and Experience

Education and Experience requirements consist of three years of experience in clerical office work, including one year of experience involving technical human resources management or personnel administration work, or an equivalent combination of education and experience, substituting one year of college for each year of the required experience.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required include knowledge of methods and procedures pertaining to records maintenance; of human resources management or personnel administration rules and policies; of business communications, including grammar, punctuation and spelling; and of business mathematics. Ability is required to establish and maintain effective working relationships with others; to handle confidential matters with tact and discretion; to express ideas clearly and concisely; to exercise good judgment in analyzing situations and making decisions; and to interpret and apply applicable rules to various human resources management activities or personnel actions.

Special Requirements

Additional Job Description

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.